Outlook email address group
In Outlook, an email address group is a collection of email addresses that can be used to send emails to multiple recipients at once. Here's how to create and manage email address groups in Outlook:
Creating an Email Address Group
- Open Outlook and go to the "Home" tab in the ribbon.
- Click on the "New Group" button in the "Move" group.
- Enter a name for your group in the "Group name" field.
- Enter the email addresses you want to add to the group, separated by semicolons (;).
- Click "OK" to create the group.
Adding Members to an Email Address Group
- Open the group you created by clicking on the "Groups" button in the "Home" tab.
- Click on the "Members" tab.
- Click on the "Add Members" button.
- Enter the email addresses you want to add to the group, separated by semicolons (;).
- Click "OK" to add the members.
Sending an Email to an Email Address Group
- Open a new email message by clicking on the "New Email" button in the "Home" tab.
- In the "To" field, start typing the name of the group you created.
- As you type, Outlook will suggest the group name. Select it from the dropdown list.
- Enter a subject and message body, and then click "Send" to send the email to all members of the group.
Managing Email Address Groups
- To edit a group, open the group by clicking on the "Groups" button in the "Home" tab.
- Click on the "Edit Group" button.
- Make changes to the group name, members, or other settings as needed.
- Click "OK" to save your changes.
Tips and Variations
- You can also create groups from a contact list or a distribution list.
- To send an email to a group and also copy another person on the email, use the "BCC" field instead of the "To" field.
- You can also use groups to schedule meetings or appointments with multiple people at once.
- To delete a group, right-click on the group and select "Delete Group".