Outlook mail hacks
Here are some Outlook mail hacks to help you manage your email more efficiently:
1. Use Quick Steps
Quick Steps are a set of pre-defined actions that can be applied to multiple emails at once. You can create custom Quick Steps to move emails to specific folders, mark as read, or even delete them.
2. Customize Your Inbox
Use the "View" tab to customize your inbox layout. You can add or remove columns, change the font size, and even add a "To-Do" column to show tasks.
3. Use Categories
Categories are a great way to organize your emails by topic or project. You can assign a category to an email and then use the "Categories" view to see all emails with that category.
4. Use Rules
Rules are a powerful feature that allows you to automate email management. You can create rules to move emails to specific folders, forward emails to others, or even delete them.
5. Use Scheduling
Use the "Scheduling" feature to schedule emails to be sent at a later time. This is great for sending reminders or follow-ups.
6. Use the "Undo Send" Feature
If you've sent an email and immediately regret it, use the "Undo Send" feature to recall the email. This feature is available for a short period of time after sending.
7. Use the "Ignore" Feature
The "Ignore" feature allows you to ignore an email thread and prevent it from cluttering your inbox.
8. Use the "Sweep" Feature
The "Sweep" feature allows you to quickly move multiple emails from a sender to a specific folder.
9. Use the "Clean Up" Feature
The "Clean Up" feature allows you to quickly remove duplicate emails and move them to a specific folder.
10. Use Add-ins
Add-ins are third-party tools that can enhance Outlook's functionality. Some popular add-ins include Grammarly, Boomerang, and Sanebox.
11. Use Keyboard Shortcuts
Outlook has many keyboard shortcuts that can save you time. For example, you can use "Ctrl + Shift + V" to move an email to a specific folder.
12. Use the "Search" Feature
The "Search" feature is a powerful tool that allows you to quickly find specific emails. You can search by sender, recipient, subject, and more.
13. Use the "Flag" Feature
The "Flag" feature allows you to flag important emails and prioritize them.
14. Use the "Task" Feature
The "Task" feature allows you to convert an email into a task and assign it to yourself or others.
15. Use the "Calendar" Feature
The "Calendar" feature allows you to schedule meetings and appointments directly from an email.
16. Use the "People" Feature
The "People" feature allows you to quickly find and contact specific people in your organization.
17. Use the "Notes" Feature
The "Notes" feature allows you to add notes to an email and keep track of important information.
18. Use the "Journal" Feature
The "Journal" feature allows you to keep a record of your email conversations and track changes to an email.
19. Use the "Archive" Feature
The "Archive" feature allows you to archive emails and keep them out of your inbox.
20. Use the "Purge" Feature
The "Purge" feature allows you to permanently delete emails and free up space in your mailbox.
These are just a few of the many Outlook mail hacks available. By using these tips and tricks, you can streamline your email management and increase your productivity.