Outlook mail merge 2018

Outlook Mail Merge 2018!

In Outlook 2018, you can use the Mail Merge feature to send personalized emails to a large number of recipients. Here's a step-by-step guide to help you get started:

Prerequisites:

1. You need to have Microsoft Office 2018 installed on your computer.
2. You need to have Outlook 2018 as your email client.
3. You need to have a Microsoft Word document (.docx) or a Microsoft Excel spreadsheet (.xlsx) that contains the data you want to use for the mail merge.

Step 1: Prepare your data

1. Open your Microsoft Word document or Microsoft Excel spreadsheet and create a table with the following columns:
   • Name
   • Email Address
   • Subject
   • Body (optional)
2. Enter the data for each recipient in the corresponding columns.

Step 2: Create a new email

1. Open Outlook 2018 and create a new email by clicking on the "New Email" button in the Home tab.
2. In the "To" field, enter the email address of the first recipient.

Step 3: Use Mail Merge

1. Click on the "Insert" tab in the ribbon.
2. Click on the "Mailings" group and then click on "Start Mail Merge" in the drop-down menu.
3. Select "Email Messages" from the list of options.
4. Click on "Select Recipients" and then choose "Use an existing list" from the drop-down menu.
5. Browse to the location of your Microsoft Word document or Microsoft Excel spreadsheet and select it.
6. Click on "Open" to load the data into the Mail Merge wizard.

Step 4: Customize the email

1. In the "Mail Merge" wizard, you can customize the email by adding placeholders for the recipient's name, email address, and other fields.
2. Use the "Insert Merge Field" button to add placeholders for the fields you want to include in the email.
3. You can also add a subject line and a body to the email.

Step 5: Send the email

1. Click on the "Preview" button to preview the email with the recipient's data.
2. If everything looks good, click on the "Send" button to send the email to all the recipients.

Tips and Variations:

• You can use the "Mail Merge" feature to send emails to a large number of recipients, but be careful not to exceed the email sending limits set by your email provider.
• You can also use the "Mail Merge" feature to send emails with attachments.
• If you want to send emails with different subject lines or bodies for each recipient, you can use the "Conditional Formatting" feature in Microsoft Word to create a conditional statement that changes the subject line or body based on the recipient's data.