Outlook mail merge subject line

In Outlook, you can use mail merge to create personalized email messages with a dynamic subject line. Here's how:

Using Word's Mail Merge feature

1. Open your Word document and go to the "Mailings" tab.
2. Click on "Select Recipients" and choose your contact list.
3. Click on "Finish & Merge" and select "Edit Individual Documents".
4. In the merged document, you can use fields to insert dynamic information, such as the recipient's name or email address.
5. To create a dynamic subject line, use the "Subject" field in the "Mailings" tab. You can insert this field by clicking on "Insert Merge Field" and selecting "Subject".
6. Format the subject line as desired using Word's formatting options.

Using Outlook's VBA Macro

1. Open Outlook and create a new email message.

2. In the "To" field, enter the recipient's email address.

3. In the "Subject" field, enter a placeholder for the dynamic subject line, such as "%%Subject%%".

4. In the "Body" field, enter the rest of the email message.

5. Save the email message as a template (e.g., "Email Template.dotx").

6. Create a new Outlook VBA macro by going to "Developer" > "Visual Basic" (or press Alt + F11).

7. In the Visual Basic Editor, create a new module and paste the following code:

   Sub SendEmails()
    Dim olApp As New Outlook.Application
    Dim olMail As Outlook.MailItem
    Dim recipients As Variant
    Dim i As Integer
   
    ' Set the recipients and email template
    recipients = Array("[email protected]", "[email protected]",...)
    Set olMail = olApp.CreateItemFromTemplate("Email Template.dotx")
   
    ' Loop through each recipient and update the subject line
    For i = 0 To UBound(recipients)
        olMail.Subject = "Dynamic Subject Line: " & recipients(i)
        olMail.To = recipients(i)
        olMail.Send
    Next i
   
    ' Clean up
    Set olMail = Nothing
    Set olApp = Nothing
   End Sub

8. Save the macro and close the Visual Basic Editor.

9. To run the macro, go to "Developer" > "Macros" and select the "SendEmails" macro.

In both cases, the dynamic subject line will be inserted using the recipient's information from your contact list.