Proof of mailing letter

A proof of mailing letter, also known as a certified mail receipt, is a document that serves as proof that a letter or package was mailed and received by the postal service. Here are the steps to obtain a proof of mailing letter:

Method 1: Certified Mail

1. Go to your local post office or visit the USPS website to purchase certified mail.
2. Fill out the certified mail form (PS Form 3800) and attach the item you want to mail.
3. Pay the required fee (currently $3.95 for certified mail).
4. The postal service will provide you with a receipt and a tracking number.
5. The recipient will sign for the item when it's delivered, and the postal service will return a signed receipt to you.

Method 2: Return Receipt Requested

1. Go to your local post office or visit the USPS website to purchase a return receipt requested (RRR) service.
2. Fill out the RRR form (PS Form 3811) and attach the item you want to mail.
3. Pay the required fee (currently $1.45 for RRR).
4. The postal service will provide you with a receipt and a tracking number.
5. The recipient will sign for the item when it's delivered, and the postal service will return a signed receipt to you.

Method 3: Electronic Proof of Mailing

1. Go to the USPS website and use the Click-N-Ship service to print a shipping label.
2. Fill out the shipping label with the recipient's information and attach the item you want to mail.
3. Pay the required fee (varies depending on the service).
4. The USPS will provide you with an electronic proof of mailing, which includes a tracking number and a confirmation of the mailing date.

What to Do with the Proof of Mailing Letter

Once you receive the proof of mailing letter, you can use it as evidence to:

• Prove that you mailed the letter or package on a specific date.
• Show that the item was delivered to the recipient.
• Resolve disputes or issues related to the mailing.
• Comply with legal or regulatory requirements that require proof of mailing.

Remember to keep the proof of mailing letter in a safe and secure location, as it may be needed in the future.