Rapporteur email thread
Here is an example of an email thread for a rapporteur:
Email 1: Initial Request
From: John Smith [email protected] To: Rapporteur Team [email protected] Subject: Request for Rapporteur Services
Dear Rapporteur Team,
I am reaching out to request your assistance in preparing a report on the recent conference we attended. As the chair of the organizing committee, I would like to have a rapporteur summarize the key takeaways and outcomes from the event.
Could you please let me know if any of your team members are available to take on this task? If so, please provide me with their contact information and a brief summary of their experience and expertise in this area.
Thank you for your time and consideration.
Best regards, John Smith
Email 2: Response and Assignment
From: Maria Rodriguez [email protected] To: John Smith [email protected] Subject: Re: Request for Rapporteur Services
Dear John,
Thank you for reaching out to us. We would be happy to assist you with preparing a report on the recent conference. I have assigned our team member, David Lee, to take on this task.
David has extensive experience in summarizing complex information and has a strong background in the field of conference reporting. He will be in touch with you shortly to discuss the details of the project.
Best regards, Maria Rodriguez
Email 3: Follow-up and Questions
From: John Smith [email protected] To: David Lee [email protected] Subject: Re: Request for Rapporteur Services
Hi David,
Thank you for taking on this task. I appreciate your expertise in this area. I have a few questions to clarify the scope of the project:
- What format would you like the report to be in (e.g. written summary, presentation, etc.)?
- Are there any specific areas of the conference you would like to focus on in the report?
- What is the expected deadline for the report?
Please let me know your thoughts on these questions.
Best regards, John Smith
Email 4: Report Submission
From: David Lee [email protected] To: John Smith [email protected] Subject: Report Submission - Conference Summary
Hi John,
I hope this email finds you well. I have completed the report on the recent conference and would like to submit it to you for review. The report is attached to this email in PDF format.
The report includes a written summary of the key takeaways and outcomes from the event, as well as some visual aids to help illustrate the main points. I have also included a list of recommended next steps for the organizing committee.
Best regards, David Lee