Room reservation email sample
Here is a sample email for a room reservation:
Subject: Room Reservation Confirmation - [Date] at [Hotel/Conference Center]
Dear [Guest's Name],
Thank you for booking a room at [Hotel/Conference Center] for your stay on [Date]. We are pleased to confirm your reservation and provide you with the following details:
- Room Type: [Room Type, e.g. Single, Double, Suite]
- Check-in Date: [Date]
- Check-out Date: [Date]
- Room Number: [Room Number, if available]
- Rate: [Rate, including any applicable taxes and fees]
To ensure a smooth check-in process, please provide the following information:
- Your name as it appears on your ID
- Your credit card information (if you have not already provided it)
- Any special requests or preferences (e.g. extra pillows, late check-out)
If you have any changes to your reservation, please notify us at least 24 hours in advance to avoid any cancellation fees.
We look forward to welcoming you to [Hotel/Conference Center] and providing you with a comfortable and enjoyable stay.
Please do not hesitate to contact us if you have any questions or concerns.
Best regards,
[Your Name] [Hotel/Conference Center] [Contact Information]
Alternatively, here is a sample email for a room reservation with additional details:
Subject: Room Reservation Confirmation - [Date] at [Hotel/Conference Center]
Dear [Guest's Name],
Thank you for booking a room at [Hotel/Conference Center] for your stay on [Date]. We are pleased to confirm your reservation and provide you with the following details:
- Room Type: [Room Type, e.g. Single, Double, Suite]
- Check-in Date: [Date]
- Check-out Date: [Date]
- Room Number: [Room Number, if available]
- Rate: [Rate, including any applicable taxes and fees]
To ensure a smooth check-in process, please provide the following information:
- Your name as it appears on your ID
- Your credit card information (if you have not already provided it)
- Any special requests or preferences (e.g. extra pillows, late check-out)
We would like to inform you that our hotel offers the following amenities:
- Complimentary Wi-Fi
- Fitness center
- On-site restaurant and bar
- Room service
- Laundry facilities
If you have any changes to your reservation, please notify us at least 24 hours in advance to avoid any cancellation fees.
We look forward to welcoming you to [Hotel/Conference Center] and providing you with a comfortable and enjoyable stay.
Please do not hesitate to contact us if you have any questions or concerns.
Best regards,
[Your Name] [Hotel/Conference Center] [Contact Information]
Note: This is just a sample email and you should adjust it according to your hotel's policies and procedures.