Self explanation email
A self-explanation email is a type of email that provides a brief summary or explanation of the purpose, content, and key takeaways of a meeting, discussion, or project. The goal of a self-explanation email is to ensure that all parties involved are on the same page and to provide a clear record of what was discussed or decided.
Here is an example of a self-explanation email:
Subject: Summary of Meeting on [Topic]
Dear [Recipient],
I wanted to follow up on our meeting on [Date] to discuss [Topic]. As we discussed, the main points of our conversation were:
- [Point 1]: [Brief summary of point 1]
- [Point 2]: [Brief summary of point 2]
- [Point 3]: [Brief summary of point 3]
Key takeaways from our discussion include:
- [Takeaway 1]: [Brief summary of takeaway 1]
- [Takeaway 2]: [Brief summary of takeaway 2]
- [Takeaway 3]: [Brief summary of takeaway 3]
Action items assigned to me include:
- [Action item 1]: [Brief summary of action item 1]
- [Action item 2]: [Brief summary of action item 2]
I will follow up on these action items and keep you updated on my progress. If you have any questions or concerns, please don't hesitate to reach out.
Best regards, [Your Name]
Self-explanation emails can be useful in a variety of situations, such as:
- After a meeting or discussion to summarize the key points and action items
- When sending a report or document to ensure that the recipient understands the content and key findings
- When providing an update on a project or task to keep stakeholders informed
- When clarifying a misunderstanding or resolving a question or concern
When writing a self-explanation email, it's important to be concise and clear, and to focus on the most important information. You should also include any relevant attachments or links to provide additional context or resources.