Send a mail merge from outlook

To send a mail merge from Outlook, you'll need to use a combination of Outlook's built-in features and a mail merge template. Here's a step-by-step guide to help you get started:

Prerequisites:

  1. You have Microsoft Office installed on your computer, including Outlook and Word.
  2. You have a list of contacts in Outlook that you want to send the mail merge to.
  3. You have a mail merge template created in Word.

Step 1: Create a mail merge template in Word

  1. Open Word and create a new document.
  2. Go to the "Mailings" tab in the ribbon.
  3. Click on "Select Recipients" and choose "Use an existing list" to select your Outlook contacts.
  4. Choose the contact list you want to use and click "OK".
  5. Design your mail merge template by adding placeholders for the recipient's name, email address, and any other relevant information.
  6. Save the document as a Word template (.dotx or.dotm).

Step 2: Set up the mail merge in Outlook

  1. Open Outlook and go to the "Contacts" folder.
  2. Select the contact list you want to send the mail merge to.
  3. Right-click on the selected contacts and choose "Create a new email message using a template".
  4. In the "Create a new email message" window, select the mail merge template you created in Word.
  5. Click "OK" to create the new email message.

Step 3: Run the mail merge

  1. In the new email message, click on the "Mailings" tab in the ribbon.
  2. Click on "Finish & Merge" to run the mail merge.
  3. Choose the option to "Send email messages" and select the contacts you want to send the mail merge to.
  4. Click "OK" to send the mail merge.

Tips and Variations: