Should i return offer letter by mail or email

In today's digital age, both mail and email are acceptable ways to return an offer letter. However, the method you choose may depend on the company's preferences, your personal preference, and the level of formality you want to maintain. Here are some pros and cons of each method to consider:

Returning by Mail:

Pros:

  1. Formal touch: Sending a physical letter can add a touch of formality and professionalism to the process.
  2. Proof of receipt: You can keep a copy of the letter as proof of receipt, which can be useful in case of any disputes.

Cons:

  1. Time-consuming: Mailing a letter can take a few days, which may delay the process.
  2. Cost: You may need to pay for postage, which can add up if you're sending multiple documents.

Returning by Email:

Pros:

  1. Faster: Emailing the offer letter is generally faster than mailing it, as it's delivered instantly.
  2. Convenient: You can easily attach multiple documents to an email, making it a convenient way to return multiple forms.
  3. Environmentally friendly: Emailing reduces the need for paper and postage.

Cons:

  1. Less formal: Some companies may view an email as less formal than a physical letter.
  2. Risk of miscommunication: There's a risk of miscommunication or misinterpretation of the email, which can lead to errors.

Best Practice:

If you're unsure about the company's preference, you can:

  1. Check the offer letter for any specific instructions on how to return it.
  2. Contact the HR representative or the person who extended the offer to ask about their preferred method.
  3. Use a combination of both methods: You can send a scanned copy of the signed offer letter via email and also mail a hard copy to the company.

Ultimately, the choice between mail and email depends on your personal preference and the company's culture. If you're unsure, it's always better to err on the side of caution and follow the company's instructions or ask for guidance.