Spike e mail
You want to send a "spike" email, which is a type of email that is short, concise, and to the point. Here are some tips to help you write a great spike email:
What is a spike email? A spike email is a brief email that is designed to quickly convey a message, ask a question, or request action. It's called a "spike" because it's a quick, sharp jab of information that gets straight to the point.
Characteristics of a great spike email:
- Short and sweet: Keep your email brief and to the point. Aim for 50-100 words or less.
- Clear subject line: Make sure your subject line accurately reflects the content of your email.
- Concise language: Use simple, straightforward language to convey your message.
- Focused on one topic: Avoid sending multiple requests or questions in a single email.
- Call to action: Include a clear call to action, such as "Please respond by Friday" or ""
Examples of spike emails:
- Requesting a meeting: "Hi [Name], I'd like to schedule a meeting to discuss [topic]. Are you available next week?"
- Asking a question: "Hi [Name], Can you please clarify [question]?"
- Requesting information: "Hi [Name], Can you send me the [document/file] by [deadline]?"
- Confirming a request: "Hi [Name], Just wanted to confirm that you're available to [task] on [date]."
Best practices for sending spike emails:
- Use a clear and concise subject line: This will help your email stand out in the recipient's inbox.
- Keep your email organized: Use bullet points or short paragraphs to make your email easy to read.
- Proofread: Make sure to proofread your email for spelling and grammar errors before sending.
- Use a professional tone: Keep your tone professional and polite, even if you're asking a question or making a request.
By following these tips, you can write effective spike emails that get your message across quickly and efficiently.