W2 mailings
W-2 mailings refer to the process of sending W-2 forms to employees and the IRS (Internal Revenue Service) by employers. Here's an overview of the process:
What is a W-2 form?
A W-2 form is a tax document that employers must provide to their employees by January 31st of each year. It shows the employee's income and taxes withheld for the previous calendar year. The form is used to report wages, tips, and other compensation paid to employees, as well as the taxes withheld from those payments.
Who needs to receive a W-2 form?
All employees who received wages, tips, or other compensation from an employer during the previous calendar year are eligible to receive a W-2 form. This includes:
- Full-time and part-time employees
- Temporary workers
- Independent contractors (if they received more than $600 in payments)
- Seasonal workers
- Interns (if they received compensation)
How are W-2 forms mailed?
Employers typically mail W-2 forms to their employees by January 31st of each year. The forms are usually mailed to the employee's last known address on file with the employer. Employers may also provide electronic copies of the W-2 form to employees who have authorized electronic delivery.
What information is included on a W-2 form?
A W-2 form typically includes the following information:
- Employee's name, address, and Social Security number
- Employer's name, address, and Employer Identification Number (EIN)
- Gross wages, tips, and other compensation paid to the employee
- Federal income taxes withheld from the employee's pay
- Social Security and Medicare taxes withheld from the employee's pay
- Any other taxes withheld, such as state or local taxes
What happens if an employee doesn't receive a W-2 form?
If an employee doesn't receive a W-2 form by February 15th, they should contact their employer to request a copy. If the employer is unable to provide a copy, the employee can contact the IRS to request a replacement form.