Warning mail for absenteeism

Here is a sample warning mail for absenteeism:

Subject: Warning for Absenteeism

Dear [Employee Name],

I am writing to inform you that your attendance record has been reviewed, and unfortunately, it has been found that you have been absent from work for [number] days without a valid reason or approval from your supervisor.

As you are aware, regular attendance and punctuality are essential for the smooth functioning of our organization. Your frequent absences are not only affecting your own performance but also impacting the team's productivity and overall morale.

I want to remind you that our company's attendance policy requires all employees to maintain a minimum attendance of [percentage or number] of working days. Your current attendance record falls short of this requirement, and I am concerned that if this trend continues, it may lead to disciplinary action.

I would like to emphasize that we value your contributions to our organization and would like to work with you to address this issue. However, I must stress that further absences without a valid reason or approval will be considered as unauthorised absence and may result in disciplinary action, up to and including termination of employment.

To avoid any further action, I expect you to:

  1. Ensure that you are present at work on all scheduled days, unless you have a valid reason for absence, such as illness or family emergency.
  2. Provide a doctor's certificate or other supporting documentation for any absences due to illness.
  3. Obtain approval from your supervisor for any planned absences, including vacation or personal days.
  4. Make up for any lost work hours or days, as agreed with your supervisor.

I would like to schedule a meeting with you to discuss this matter further and explore ways to improve your attendance. Please let me know a convenient time and date for you, and I will make sure to schedule it accordingly.

If you have any questions or concerns, please do not hesitate to reach out to me. I am committed to supporting you in addressing this issue and ensuring that you are able to perform your duties to the best of your abilities.

Sincerely,

[Your Name] [Your Title] [Company Name]