What are archived mails
Archived emails, also known as archived messages or archived mail, are emails that have been moved from an active inbox to a separate storage area, typically called an "archive" or "archive folder". This is usually done to free up space in the inbox, reduce clutter, and make it easier to search for specific emails.
When an email is archived, it is typically moved to a separate folder or database, where it is still stored, but is no longer visible in the inbox. The email is still accessible, but it is not displayed in the inbox or in the usual email client interface.
Archiving emails can be done manually by the user, or automatically by the email client or server. Some email clients, such as Microsoft Outlook, have an "Archive" feature that allows users to move emails to an archive folder with a single click.
Archived emails are often used for a variety of purposes, such as:
- Long-term storage: Archiving emails allows users to store large volumes of emails without cluttering their inbox.
- Organization: Archiving emails helps to keep the inbox organized by moving less important or older emails to a separate folder.
- Searchability: Archiving emails makes it easier to search for specific emails, as they are stored in a separate location.
- Compliance: Archiving emails can help organizations comply with regulatory requirements, such as retaining emails for a certain period of time.
Some common scenarios where archived emails are used include:
- Email newsletters or promotional emails that are no longer relevant.
- Old emails that are no longer needed or are taking up too much space in the inbox.
- Emails that are required to be retained for a certain period of time, such as tax-related emails.
- Emails that are no longer needed for reference, but are still important for historical purposes.
Overall, archived emails provide a way to store and manage large volumes of emails in a way that is both efficient and organized.