What is mail merge in word 2007

A blast from the past!

Mail merge is a feature in Microsoft Word that allows you to combine a main document with a data source, such as a database or a spreadsheet, to create multiple versions of the document with unique information. This feature is commonly used for tasks like sending personalized letters, invoices, or emails to a large number of recipients.

In Word 2007, the mail merge feature is located in the "Mailings" tab in the ribbon. Here's a step-by-step overview of how to use it:

  1. Create a main document: Open a new Word document and create the basic layout and content that you want to use for your mail merge. This will be the template for your merged documents.
  2. Create a data source: Prepare a data source, such as an Excel spreadsheet or a database, that contains the information you want to use for the merge. The data source should have columns that match the fields you want to merge into your document.
  3. Set up the mail merge: Go to the "Mailings" tab in the ribbon and click on "Start Mail Merge" > "Step-by-Step Mail Merge Wizard". Follow the wizard's prompts to select the data source and main document.
  4. Choose the merge fields: In the "Select Recipients" step, choose the data source and select the fields you want to merge into your document. These fields will be replaced with the corresponding data from your data source.
  5. Merge the documents: Click "Finish" to start the merge process. Word will create a new document for each record in your data source, replacing the merge fields with the corresponding data.
  6. Review and edit: Review the merged documents to ensure they are accurate and complete. You can edit the documents as needed before saving or printing them.

Some common uses of mail merge in Word 2007 include: