What is the deadline for employers to mail w2
According to the Internal Revenue Service (IRS), employers are required to mail W-2 forms to employees by January 31st of each year. This deadline applies to both paper and electronic W-2 forms.
Here are some key details to keep in mind:
- January 31st deadline: Employers must mail or electronically furnish W-2 forms to employees by January 31st of each year.
- Electronic filing: Employers can electronically file W-2 forms with the Social Security Administration (SSA) and provide a copy to employees electronically, as long as the employee has consented to electronic delivery.
- Paper filing: Employers must mail paper W-2 forms to employees by January 31st.
- Extension: If an employer needs an extension, they can file Form 8809, Application for Extension of Time To File Information Returns, by January 31st. The extension will give them an additional 30 days to file W-2 forms.
- State-specific deadlines: Some states may have different deadlines for filing W-2 forms. Employers should check with their state's tax authority for specific requirements.
Remember, it's essential for employers to meet the January 31st deadline to avoid penalties and ensure timely filing with the IRS.