What to reply to mail from application rejection
The dreaded rejection email! Here are some tips and examples to help you craft a professional and respectful response:
Why respond?
- Show appreciation for the opportunity: Acknowledge the time and effort the hiring team invested in reviewing your application.
- Maintain a positive tone: Demonstrate your professionalism and enthusiasm for the company or role, even if the outcome wasn't what you hoped for.
- Leave a good impression: You never know when you might cross paths with the same company or hiring manager in the future.
What to include in your response:
- A brief thank-you message: Express gratitude for the opportunity to apply and interview (if applicable).
- A positive statement about the company: Reiterate your interest in the company and its mission.
- A statement about your understanding: Acknowledge that the decision was not made lightly and that you respect the choice.
- A closing statement: End with a positive note, reiterating your enthusiasm for the company or role.
Example responses:
Simple and concise:
Dear [Hiring Manager],
Thank you for considering my application for [Position]. I appreciate the time and effort you and your team invested in reviewing my qualifications. Although I'm disappointed that I won't be moving forward, I remain interested in [Company Name] and its mission. I wish the team all the best in finding the right candidate.
Best regards, [Your Name]
More detailed:
Dear [Hiring Manager],
I wanted to express my gratitude for the opportunity to apply for the [Position] role at [Company Name]. I was excited about the prospect of joining your team and contributing to the company's success. Although I'm disappointed that I won't be moving forward, I appreciate the thorough evaluation process and the time you took to review my application.
I remain impressed by [Company Name]'s commitment to [aspect of company's mission or values that resonates with you]. I'm confident that the company will find a suitable candidate for the role, and I wish the team all the best in their search.
Thank you again for considering my application. I wish you and the company continued success.
Best regards, [Your Name]
Remember:
- Keep your response brief and professional.
- Avoid complaining or expressing disappointment.
- Focus on the positive aspects of the company and the opportunity.
- Proofread your response carefully to ensure it's error-free and polished.
By responding thoughtfully and professionally, you'll maintain a positive impression and show that you're a considerate and respectful candidate.