What to say in a voice mail

When leaving a voicemail, it's essential to be clear, concise, and professional. Here are some tips and examples to help you craft a effective voicemail message:

Start with a greeting

• Begin with a friendly greeting, such as "Hello, this is [Your Name]."
• If you're leaving a message for a specific person, you can say "Hello, [Name], this is [Your Name]."

State your purpose

• Clearly state the purpose of your call, such as "I'm calling to discuss [Topic] or "I wanted to follow up on [Issue]."
• Keep it brief and to the point. Aim for 1-2 sentences.

Provide your contact information

• Leave your phone number, email address, or any other relevant contact information.
• You can say something like "You can reach me at [Phone Number] or [Email Address]."

Keep it concise

• Aim for a voicemail message that's 30 seconds to 1 minute long.
• Avoid rambling or going off on tangents.

Example Voicemail Script

"Hello, this is [Your Name]. I'm calling to discuss the project we've been working on. I wanted to follow up on the status and see if there are any updates. You can reach me at [Phone Number] or [Email Address]. Please give me a call back at your earliest convenience. Thank you."

Additional Tips

• Speak clearly and at a moderate pace.
• Avoid using jargon or technical terms that might confuse the listener.
• If you're leaving a message for a busy professional, consider keeping your message brief and to the point.
• If you're leaving a message for a personal contact, you can be more casual and friendly.

Remember, the goal of a voicemail message is to leave a clear and concise message that encourages the listener to return your call. By following these tips and examples, you can increase the chances of getting a response.