What to write in a mail with attachment
When writing an email with an attachment, it's a good idea to include a brief introduction or summary of the attachment in the body of the email. This helps the recipient understand what the attachment is and why it's being sent. Here's a general outline you can follow:
Subject Line:
- Keep the subject line concise and descriptive. It should give the recipient an idea of what the email is about.
Body of the Email:
- Introduction: Start by introducing the purpose of the email and the attachment. This can be a brief summary of the attachment's contents.
- Attachment Details: Provide details about the attachment, such as:
- The file name and type (e.g., "Resume.pdf")
- The size of the file
- A brief description of what the attachment contains (e.g., "My updated resume for the marketing position")
- Purpose: Explain why you're sending the attachment and what you hope the recipient will do with it. For example:
- "I'm sending my resume for the marketing position that was posted on your company's website."
- "I'd like to request feedback on the attached document before I submit it to the editor."
- Call to Action: End the email with a clear call to action, such as:
- "Please review the attachment and let me know if you have any questions or concerns."
- "I look forward to hearing back from you soon."
Example Email:
Subject: Application for Marketing Position - Resume Attachment
Dear [Recipient's Name],
I'm excited to apply for the Marketing Position that was posted on your company's website. I've attached my updated resume for your review.
The attachment is a PDF file named "JohnDoe_Resume.pdf" and is approximately 1MB in size. It contains my education, work experience, and skills relevant to the marketing field.
I'd like to request feedback on the attached document before I submit it to the editor. Please review the attachment and let me know if you have any questions or concerns.
Thank you for considering my application. I look forward to hearing back from you soon.
Best regards, John Doe
Attachment:
- JohnDoe_Resume.pdf
Remember to keep your email concise and clear, and make sure the attachment is relevant and easy to open.