When do w2's need to be mailed out

According to the Internal Revenue Service (IRS), employers are required to furnish a Form W-2, Wage and Tax Statement, to their employees by January 31st of each year. This deadline applies to all employers, including those who are required to file a Form 941, Employer's Quarterly Federal Tax Return.

Here are some key deadlines to keep in mind:

  1. January 31st: Employers must furnish a Form W-2 to their employees by this date.
  2. February 28th (March 31st if filing electronically): Employers must file Form W-2 with the Social Security Administration (SSA) by this date. If filing electronically, the deadline is March 31st.
  3. March 31st: Employers must file Form W-3, Transmittal of Wage and Tax Statements, with the SSA by this date. This form summarizes the W-2 information for all employees.

Note that these deadlines apply to the following:

Employers who fail to meet these deadlines may be subject to penalties and fines. It's essential to ensure timely and accurate filing to avoid any issues.

Remember to check with your payroll provider or accountant if you have any questions or concerns about filing your W-2 forms.