When do w2 have to be mailed out by employer

According to the Internal Revenue Service (IRS), employers are required to furnish a Form W-2, Wage and Tax Statement, to their employees by January 31st of each year. This deadline applies to all employers, regardless of the number of employees they have.

Here are some key deadlines to keep in mind:

  1. January 31st: Employers must furnish a copy of the Form W-2 to each employee by January 31st of each year. This is the deadline for mailing or electronically transmitting the form to employees.
  2. February 28th (March 31st if filing electronically): Employers must file the Form W-2 with the Social Security Administration (SSA) by February 28th (March 31st if filing electronically). This is the deadline for submitting the forms to the SSA.

Note that these deadlines apply to the following:

Employers who fail to meet these deadlines may be subject to penalties and fines. It's essential for employers to ensure they meet these deadlines to avoid any potential issues.

Remember, these deadlines apply to all employers, including those who are required to file Form W-2, regardless of the number of employees they have.