When is it ok to resign by email
While it's generally considered more professional to resign in person or via a face-to-face meeting, there are situations where resigning by email may be acceptable. Here are some guidelines to help you decide:
When it's okay to resign by email:
- Emergency situations: If you're facing a sudden, unexpected situation that requires immediate attention, such as a family emergency or a serious health issue, an email resignation may be the best option.
- Remote work or virtual teams: If you're part of a remote team or work from home, an email resignation may be the most practical way to notify your employer, especially if you're not physically present in the office.
- Short notice: If you're resigning with short notice (e.g., a week or less), an email resignation may be acceptable, as it's a quick and efficient way to notify your employer.
- Pre-arranged agreement: If you've previously discussed and agreed with your employer that you would resign via email, it's likely okay to do so.
When it's not okay to resign by email:
- Formal or ceremonial resignations: If you're resigning from a high-level position, a leadership role, or a job with significant responsibilities, it's generally considered more professional to resign in person or via a face-to-face meeting.
- Sensitive or confidential matters: If you're resigning due to a sensitive or confidential matter, such as a dispute or a breach of company policies, it's best to discuss the matter in person or via a secure communication channel.
- Poor working relationships: If you're resigning due to a poor working relationship or a toxic work environment, it's best to discuss the matter with your employer in person or via a mediated conversation.
Best practices for resigning by email:
- Be clear and concise: State your intention to resign clearly and concisely in the email.
- Provide notice: Include the required notice period, if applicable.
- Offer support during the transition: Express your willingness to assist with the transition process and complete any outstanding tasks.
- Proofread and edit: Ensure the email is free of errors and is professional in tone.
- CC the relevant parties: Include the relevant parties, such as HR or your supervisor, in the email.
Remember that resigning by email should be a last resort. If possible, it's always best to have a face-to-face conversation with your employer to discuss your resignation and maintain a positive relationship.