Where to mail w2 and w3 forms

In the United States, the W-2 and W-3 forms are typically mailed to the following addresses:

W-2 Forms:

• To employees: Mail the W-2 forms to the employee's last known address on file with the employer.
• To the Social Security Administration (SSA): The SSA requires employers to file W-2 forms electronically, but they can also be mailed to:
  • Social Security Administration
  • Attn: W-2 Filing
  • 1100 West High Rise
  • Baltimore, MD 21244-0001

W-3 Forms:

• To the Social Security Administration (SSA): The W-3 form is a transmittal form that accompanies the W-2 forms. It should be mailed to the same address as the W-2 forms:
  • Social Security Administration
  • Attn: W-2 Filing
  • 1100 West High Rise
  • Baltimore, MD 21244-0001

Electronic Filing:

• The IRS and SSA encourage employers to file W-2 and W-3 forms electronically through the Electronic Filing System (EFS) or the Social Security Administration's Business Services Online (BSO) system. This is a more efficient and secure way to file these forms.

Important Deadlines:

• W-2 forms: January 31st of each year (for the previous calendar year)
• W-3 forms: January 31st of each year (for the previous calendar year)

Remember to keep a copy of the W-2 and W-3 forms for your records, as they may be requested by employees or the IRS.