Word mail merge rules next record

A blast from the past!

In Microsoft Word's mail merge feature, "Next Record" is a special field code that allows you to move to the next record in the data source (e.g., a database or spreadsheet) and repeat the merge process.

Here are the rules for using the "Next Record" field code:

  1. Placement: You can place the "Next Record" field code anywhere in your document, but it's usually used at the end of a record or at the beginning of a new record.
  2. Function: When Word encounters the "Next Record" field code, it moves to the next record in the data source and continues the merge process from that point.
  3. Behavior: If you're merging a single record, the "Next Record" field code has no effect. However, if you're merging multiple records, this field code allows you to move to the next record and repeat the merge process.
  4. Data source: The "Next Record" field code only works when you're using a data source that supports record-level navigation, such as a database or a spreadsheet with multiple records.
  5. Limitations: You can't use the "Next Record" field code in combination with other field codes that require a specific record, such as "Previous Record" or "Current Record".
  6. Tips:
    • Use the "Next Record" field code to create a loop that repeats the merge process for each record in your data source.
    • Combine the "Next Record" field code with other field codes, such as "If" or "While", to create more complex merge logic.
    • Be careful when using the "Next Record" field code, as it can cause unexpected behavior if not used correctly.

By following these rules, you can effectively use the "Next Record" field code to automate your mail merge process and create dynamic documents with ease!