Word mail merge save individual documents pdf
You want to perform a mail merge in Word, save each individual document, and then save them as PDF files. Here's a step-by-step guide to help you achieve this:
Mail Merge in Word:
- Open your Word document and go to the "Mailings" tab in the ribbon.
- Click on "Select Recipients" and choose "Use an existing list" or "Type new list" to select your recipient list.
- Click on "Finish & Merge" and then select "Edit Individual Documents" to create a new document for each recipient.
- Word will create a new document for each recipient, using the data from your recipient list.
Save Individual Documents:
- Once the mail merge is complete, you'll have a new document for each recipient. You can save each document individually by going to "File" > "Save As" and selecting a location to save the file.
- Make sure to save each document with a unique filename, such as "Recipient's Name - [Date].docx".
Save as PDF:
- To save each individual document as a PDF file, you can use the "Save As" dialog box.
- Go to "File" > "Save As" and select "PDF" as the file type.
- Choose a location to save the PDF file and enter a filename.
- You can also specify additional PDF settings, such as the PDF version, compression, and encryption.
- Click "Save" to save the PDF file.
Batch Conversion to PDF:
If you have a large number of documents to convert to PDF, you can use a batch conversion tool to automate the process. Here are a few options:
- Adobe Acrobat: You can use Adobe Acrobat's batch conversion feature to convert multiple Word documents to PDF files at once.
- SmallPDF: SmallPDF is a free online tool that allows you to convert multiple files to PDF, including Word documents.
- PDFCreator: PDFCreator is a free software that allows you to convert multiple files to PDF, including Word documents.
By following these steps, you should be able to perform a mail merge in Word, save each individual document, and then save them as PDF files.