Word mail merge save individual documents pdf

You want to perform a mail merge in Word, save each individual document, and then save them as PDF files. Here's a step-by-step guide to help you achieve this:

Mail Merge in Word:

  1. Open your Word document and go to the "Mailings" tab in the ribbon.
  2. Click on "Select Recipients" and choose "Use an existing list" or "Type new list" to select your recipient list.
  3. Click on "Finish & Merge" and then select "Edit Individual Documents" to create a new document for each recipient.
  4. Word will create a new document for each recipient, using the data from your recipient list.

Save Individual Documents:

  1. Once the mail merge is complete, you'll have a new document for each recipient. You can save each document individually by going to "File" > "Save As" and selecting a location to save the file.
  2. Make sure to save each document with a unique filename, such as "Recipient's Name - [Date].docx".

Save as PDF:

  1. To save each individual document as a PDF file, you can use the "Save As" dialog box.
  2. Go to "File" > "Save As" and select "PDF" as the file type.
  3. Choose a location to save the PDF file and enter a filename.
  4. You can also specify additional PDF settings, such as the PDF version, compression, and encryption.
  5. Click "Save" to save the PDF file.

Batch Conversion to PDF:

If you have a large number of documents to convert to PDF, you can use a batch conversion tool to automate the process. Here are a few options:

  1. Adobe Acrobat: You can use Adobe Acrobat's batch conversion feature to convert multiple Word documents to PDF files at once.
  2. SmallPDF: SmallPDF is a free online tool that allows you to convert multiple files to PDF, including Word documents.
  3. PDFCreator: PDFCreator is a free software that allows you to convert multiple files to PDF, including Word documents.

By following these steps, you should be able to perform a mail merge in Word, save each individual document, and then save them as PDF files.