Word mail merge send from shared mailbox

A very specific question!

To send a mail merge from a shared mailbox, you'll need to follow these steps:

Prerequisites:

1. You have a shared mailbox set up in your organization.
2. You have the necessary permissions to send emails from the shared mailbox.
3. You have a mail merge template created in Microsoft Word or another mail merge software.

Step 1: Set up the shared mailbox

1. Go to the Outlook web app or Outlook desktop client and navigate to the shared mailbox.
2. Make sure you have the necessary permissions to send emails from the shared mailbox. If you don't have permission, contact your administrator to grant you the necessary rights.

Step 2: Create a new email

1. Open the shared mailbox in Outlook and create a new email.
2. In the "To" field, enter the email addresses of the recipients you want to send the mail merge to.

Step 3: Use a mail merge template

1. Attach your mail merge template to the email as a file (e.g.,.docx or.doc).
2. In the email body, insert a link to the attached file using the "Insert" > "Link" > "File" option.

Step 4: Send the email

1. Click the "Send" button to send the email to the recipients.
2. The mail merge template will be executed, and the email will be sent to each recipient with the relevant data populated.

Tips and Variations:

• To send the mail merge from a shared mailbox using Microsoft Word, you can use the "Mail Merge" feature in Word and specify the shared mailbox as the "From" address.
• If you're using a third-party mail merge software, you may need to configure the software to use the shared mailbox as the "From" address.
• Make sure to test the mail merge before sending it to a large number of recipients to ensure that it works correctly and doesn't cause any issues with the shared mailbox.