Add mukltiplem email addresse to mail merge
To add multiple email addresses to a mail merge in Microsoft Word, you can use the following steps:
Method 1: Using a table with multiple email addresses
- Create a table in your Word document with two columns: one for the email addresses and one for the corresponding names or other information.
- In the first row of the table, enter the header "Email" or "Email Address" in the first column and the header "Name" or "Other Information" in the second column.
- In the subsequent rows, enter the email addresses and corresponding names or information in the respective columns.
- Select the entire table by pressing Ctrl+A.
- Go to the "Mailings" tab in the ribbon.
- Click on "Select Recipients" and then "Use an Existing List" or "Use a New List".
- In the "Select Recipients" dialog box, select "Use an Existing List" and then browse to the location of your table.
- Click "Open" to import the table into the mail merge.
- In the "Mail Merge" dialog box, select "Email" as the recipient type.
- Click "OK" to start the mail merge.
Method 2: Using a comma-separated list of email addresses
- Create a new paragraph in your Word document and enter the email addresses separated by commas, like this:
[email protected], [email protected], [email protected]
. - Select the paragraph by double-clicking on it.
- Go to the "Mailings" tab in the ribbon.
- Click on "Select Recipients" and then "Use an Existing List" or "Use a New List".
- In the "Select Recipients" dialog box, select "Use a New List" and then enter the email addresses in the "Enter Email Addresses" field, separated by commas.
- Click "OK" to import the email addresses into the mail merge.
- In the "Mail Merge" dialog box, select "Email" as the recipient type.
- Click "OK" to start the mail merge.
Method 3: Using a CSV file with multiple email addresses
- Create a CSV file with two columns: one for the email addresses and one for the corresponding names or other information.
- Save the CSV file to a location on your computer.
- Open your Word document and go to the "Mailings" tab in the ribbon.
- Click on "Select Recipients" and then "Use an Existing List" or "Use a New List".
- In the "Select Recipients" dialog box, select "Use a New List" and then browse to the location of your CSV file.
- Click "Open" to import the CSV file into the mail merge.
- In the "Mail Merge" dialog box, select "Email" as the recipient type.
- Click "OK" to start the mail merge.
In all cases, make sure to update the mail merge fields with the correct email addresses and other information before sending the emails.