Apply rules in mac mail
Here are some common rules you can apply in Mac Mail:
Creating a Rule
- Open Mac Mail and go to Mail > Preferences.
- Click on the Rules tab.
- Click the + button at the bottom left corner of the window to create a new rule.
- Enter a name for your rule in the Rule name field.
- Choose the condition(s) for your rule from the drop-down menus. For example, you can choose "From" and select a specific sender, or "Subject" and enter a specific phrase.
- Choose the action(s) for your rule from the drop-down menus. For example, you can choose "Move to" and select a specific folder, or "Delete" to delete the message.
- Click OK to save your rule.
Common Rules
Here are some examples of rules you can create:
- Move messages from a specific sender to a specific folder: Create a rule that moves messages from a specific sender (e.g. a colleague) to a specific folder (e.g. "Work").
- Delete messages with a specific subject: Create a rule that deletes messages with a specific subject (e.g. "Spam").
- Forward messages to a specific email address: Create a rule that forwards messages from a specific sender (e.g. a friend) to a specific email address (e.g. your phone number).
- Mark messages as read: Create a rule that marks messages from a specific sender (e.g. a newsletter) as read.
- Move messages with a specific attachment to a specific folder: Create a rule that moves messages with a specific attachment (e.g. a PDF) to a specific folder (e.g. "Documents").
Advanced Rules
Here are some advanced rules you can create:
- Use regular expressions: You can use regular expressions to create more complex rules. For example, you can create a rule that moves messages with a specific subject that contains a specific phrase.
- Use multiple conditions: You can create rules that use multiple conditions. For example, you can create a rule that moves messages from a specific sender and with a specific subject.
- Use exceptions: You can create rules that have exceptions. For example, you can create a rule that moves messages from a specific sender, but except for messages with a specific subject.
Tips and Tricks
Here are some tips and tricks for using rules in Mac Mail:
- Use descriptive names: Use descriptive names for your rules so you can easily identify them later.
- Use multiple rules: You can create multiple rules that perform different actions on the same message.
- Test your rules: Test your rules by sending a test message to yourself and seeing if the rule works as expected.
- Edit your rules: You can edit your rules at any time by going to Mail > Preferences > Rules and clicking on the rule you want to edit.