Appointment reminder email example
Here is an example of an appointment reminder email:
Subject: Reminder: Your Upcoming Appointment on [Date] at [Time]
Dear [Patient's Name],
This is a friendly reminder that you have an upcoming appointment scheduled with us on [Date] at [Time]. We are looking forward to seeing you then!
To confirm, your appointment details are as follows:
- Date: [Date]
- Time: [Time]
- Location: [Location]
Please arrive at least 15 minutes prior to your scheduled appointment time to complete any necessary paperwork and get settled in. If you need to reschedule or cancel your appointment, please contact us at [phone number] or [email address] at least 24 hours in advance.
We understand that unexpected things can come up, and we are happy to work with you to find a new time that suits your schedule. However, please note that we require at least 24 hours' notice for any changes to your appointment.
If you have any questions or concerns, please don't hesitate to reach out to us. We are here to help and look forward to seeing you soon!
Best regards,
[Your Name] [Your Title] [Your Practice/Company Name]
This is just an example, but you can customize it to fit your specific needs and branding. Some other things you might want to include in your appointment reminder email are:
- A link to a patient portal or online scheduling system, where patients can view and manage their appointments
- A request for patients to confirm their appointment or provide any necessary information (e.g. insurance information, medical history)
- A reminder about any necessary preparations or instructions for the appointment (e.g. fasting, bringing a list of medications)
- A note about parking or accessibility information for the location
- A link to a cancellation policy or a statement about what happens if a patient fails to show up for their appointment
Remember to keep your email concise and easy to read, and to include all the necessary information in a clear and organized way.