Approval mail sample
Here is a sample approval mail:
Subject: Approval of [Project/Request Name]
Dear [Recipient's Name],
I am pleased to inform you that your [project/request] has been approved. We have reviewed your proposal and are satisfied with the details and requirements you have provided.
The following are the key points of the approval:
- [Project/Request Name]: We have approved your request to [briefly describe the project or request].
- Scope of Work: The scope of work for this project includes [list the key tasks and deliverables].
- Timeline: We expect the project to be completed by [target completion date].
- Budget: The approved budget for this project is [amount].
Please note that the following conditions apply:
- [List any conditions or requirements that must be met, such as milestones or deadlines].
- [List any dependencies or interdependencies with other projects or teams].
We believe that this project will [briefly describe the benefits or outcomes of the project]. We look forward to seeing the results and working with you to ensure its success.
If you have any questions or concerns, please do not hesitate to reach out to me or [name of project manager or contact person].
Congratulations on your approval!
Best regards,
[Your Name] [Your Title] [Your Company/Organization] [Date]
Example of an approval email for a purchase request:
Subject: Approval of Purchase Request for [Item/Service]
Dear [Purchaser's Name],
I am pleased to inform you that your purchase request for [item/service] has been approved. We have reviewed your request and are satisfied with the justification and budget provided.
The following are the key points of the approval:
- Item/Service: We have approved your request to purchase [item/service] from [supplier/vendor].
- Quantity: The approved quantity is [number] units.
- Budget: The approved budget for this purchase is [amount].
Please note that the following conditions apply:
- [List any conditions or requirements that must be met, such as delivery dates or payment terms].
We believe that this purchase will [briefly describe the benefits or outcomes of the purchase]. We look forward to receiving the item/service and working with you to ensure its successful implementation.
If you have any questions or concerns, please do not hesitate to reach out to me or [name of procurement officer or contact person].
Congratulations on your approval!
Best regards,
[Your Name] [Your Title] [Your Company/Organization] [Date]
Note: The above samples are just examples and may need to be modified to fit your specific needs and requirements.