Archive email messages
Archiving email messages involves moving them from your inbox to a designated archive folder, where they are stored but not deleted. This helps to:
- Free up inbox space: By moving old emails out of your inbox, you can reduce clutter and make it easier to find important messages.
- Preserve email history: Archiving emails helps to preserve your email history, making it easier to search for and retrieve old messages.
- Comply with regulations: In some industries, such as finance and healthcare, archiving emails is a regulatory requirement to maintain records and demonstrate compliance.
Here's how to archive email messages in popular email clients:
Gmail
- Select the emails you want to archive by checking the boxes next to them.
- Click the "Archive" button in the top toolbar or use the keyboard shortcut "e" (Windows) or "⌘ + e" (Mac).
- Alternatively, right-click on the selected emails and choose "Archive" from the context menu.
Microsoft Outlook
- Select the emails you want to archive by checking the boxes next to them.
- Right-click on the selected emails and choose "Move to" > "Archive" from the context menu.
- Alternatively, use the keyboard shortcut "Ctrl + Shift + A" (Windows) or "Cmd + Shift + A" (Mac).
Apple Mail
- Select the emails you want to archive by checking the boxes next to them.
- Click the "Mailbox" menu and select "Archive" or use the keyboard shortcut "Cmd + Shift + A".
- Alternatively, right-click on the selected emails and choose "Archive" from the context menu.
Yahoo Mail
- Select the emails you want to archive by checking the boxes next to them.
- Click the "More" menu and select "Archive" or use the keyboard shortcut "Ctrl + Shift + A" (Windows) or "Cmd + Shift + A" (Mac).
- Alternatively, right-click on the selected emails and choose "Archive" from the context menu.
ProtonMail
- Select the emails you want to archive by checking the boxes next to them.
- Click the "More" menu and select "Archive" or use the keyboard shortcut "Ctrl + Shift + A" (Windows) or "Cmd + Shift + A" (Mac).
- Alternatively, right-click on the selected emails and choose "Archive" from the context menu.
Remember to regularly clean out your archive folder to ensure it doesn't become too large and unwieldy.