Archive email messages

Archiving email messages involves moving them from your inbox to a designated archive folder, where they are stored but not deleted. This helps to:

  1. Free up inbox space: By moving old emails out of your inbox, you can reduce clutter and make it easier to find important messages.
  2. Preserve email history: Archiving emails helps to preserve your email history, making it easier to search for and retrieve old messages.
  3. Comply with regulations: In some industries, such as finance and healthcare, archiving emails is a regulatory requirement to maintain records and demonstrate compliance.

Here's how to archive email messages in popular email clients:

Gmail

  1. Select the emails you want to archive by checking the boxes next to them.
  2. Click the "Archive" button in the top toolbar or use the keyboard shortcut "e" (Windows) or "⌘ + e" (Mac).
  3. Alternatively, right-click on the selected emails and choose "Archive" from the context menu.

Microsoft Outlook

  1. Select the emails you want to archive by checking the boxes next to them.
  2. Right-click on the selected emails and choose "Move to" > "Archive" from the context menu.
  3. Alternatively, use the keyboard shortcut "Ctrl + Shift + A" (Windows) or "Cmd + Shift + A" (Mac).

Apple Mail

  1. Select the emails you want to archive by checking the boxes next to them.
  2. Click the "Mailbox" menu and select "Archive" or use the keyboard shortcut "Cmd + Shift + A".
  3. Alternatively, right-click on the selected emails and choose "Archive" from the context menu.

Yahoo Mail

  1. Select the emails you want to archive by checking the boxes next to them.
  2. Click the "More" menu and select "Archive" or use the keyboard shortcut "Ctrl + Shift + A" (Windows) or "Cmd + Shift + A" (Mac).
  3. Alternatively, right-click on the selected emails and choose "Archive" from the context menu.

ProtonMail

  1. Select the emails you want to archive by checking the boxes next to them.
  2. Click the "More" menu and select "Archive" or use the keyboard shortcut "Ctrl + Shift + A" (Windows) or "Cmd + Shift + A" (Mac).
  3. Alternatively, right-click on the selected emails and choose "Archive" from the context menu.

Remember to regularly clean out your archive folder to ensure it doesn't become too large and unwieldy.