Arm collection letter mailing

Here's a sample letter and mailing script for an arm collection letter:

Letter:

[Your Company Logo] [Your Company Name] [Date]

[Recipient's Name] [Recipient's Address]

Dear [Recipient's Name],

Re: Overdue Arm Collection

We are writing to inform you that your account is overdue for the arm collection service you received from our company on [Date of Service]. As per our agreement, the payment for the arm collection service was due on [Due Date].

Unfortunately, we have not received the payment from you, and our records show that the account is now overdue. We understand that unforeseen circumstances may have caused the delay, and we are willing to work with you to resolve this matter.

To avoid any further action, we kindly request that you settle the outstanding amount of [Outstanding Amount] by [New Due Date]. You can make the payment by [Payment Methods, e.g., check, bank transfer, credit card].

If we do not receive the payment by the new due date, we will be forced to take further action, including sending the account to a collection agency and reporting it to the credit bureaus.

Please find the details of your account below:

• Account Number: [Account Number]
• Service Date: [Date of Service]
• Due Date: [Due Date]
• Outstanding Amount: [Outstanding Amount]

If you have any questions or concerns, please do not hesitate to contact us at [Your Company Phone Number] or [Your Company Email]. We appreciate your prompt attention to this matter.

Sincerely,

[Your Name] [Your Title] [Your Company Name]

Mailing Script:

1. Sort the arm collection letters by account number or name.
2. Place the letters in envelopes and seal them.
3. Address the envelopes with the recipient's name and address.
4. Stamp the envelopes with the correct postage.
5. Mail the letters using a reliable mail service, such as USPS or FedEx.
6. Keep a record of the letters sent, including the date mailed and the recipient's name and address.

Tips:

• Make sure to include all the necessary details in the letter, such as the account number, service date, and due date.
• Be polite and professional in the tone of the letter.
• Offer alternative payment methods, such as online payment or phone payment, to make it easier for the recipient to settle the outstanding amount.
• Keep a record of all correspondence with the recipient, including phone calls and emails.
• Consider sending a follow-up letter or making a phone call if the recipient does not respond to the initial letter.

Remember to always follow your company's policies and procedures when sending arm collection letters, and to comply with any relevant laws and regulations.