Asking employees by mail for innovative ideas

A great way to encourage innovation and employee engagement! Here's a step-by-step guide on how to ask employees by mail for innovative ideas:

Preparation

  1. Define the purpose: Clearly articulate the purpose of the innovation campaign, such as improving processes, reducing costs, or increasing customer satisfaction.
  2. Establish a timeline: Set a specific deadline for employees to submit their ideas and a timeline for reviewing and implementing the best ideas.
  3. Create a submission process: Design a simple and accessible process for employees to submit their ideas, including a clear format for submitting ideas (e.g., online form, email, or mail).
  4. Communicate the campaign: Announce the innovation campaign through various channels, such as company-wide emails, intranet posts, or departmental meetings.

The Mailer

  1. Design a mailer: Create a visually appealing mailer that includes:
    • A clear subject line (e.g., "Share Your Innovative Ideas!")
    • A brief introduction to the innovation campaign
    • A description of the purpose and goals of the campaign
    • A call-to-action (CTA) to submit ideas
    • A simple format for submitting ideas (e.g., a brief description, a diagram, or a proposal)
  2. Include a reply envelope: Make it easy for employees to respond by including a reply envelope with a pre-paid return address.
  3. Add a personal touch: Consider including a personal message from the CEO or a senior leader to encourage employees to participate.

Example Mailer

[Company Logo] [Company Name] [Date]

Dear [Employee Name],

We're excited to launch our innovation campaign, "Ideas for Growth," aimed at encouraging employees to share their innovative ideas to improve our processes, reduce costs, and increase customer satisfaction.

As a valued member of our team, we want to hear from you! We believe that your unique perspective and expertise can help us drive innovation and growth. Whether you have an idea for a new product, a process improvement, or a way to enhance our customer experience, we want to hear about it.

To submit your idea, simply follow these steps:

  1. Write a brief description of your idea (max. 250 words).
  2. Include any relevant diagrams, sketches, or supporting documents.
  3. Return the reply envelope with your idea by [Deadline].

Your ideas will be reviewed by our innovation team, and the best ideas will be implemented. You'll be recognized and rewarded for your contributions, and you'll have the opportunity to see your ideas come to life.

Thank you for your participation and for being an integral part of our company's success.

Best regards,

[Your Name] [Your Title]

Follow-up

  1. Acknowledge submissions: Send a thank-you note or email to each employee who submits an idea, acknowledging their contribution and expressing appreciation for their participation.
  2. Review and evaluate ideas: Establish a review process to evaluate the submitted ideas, considering factors such as feasibility, impact, and alignment with company goals.
  3. Implement the best ideas: Select the best ideas and implement them, providing feedback to employees on the status of their ideas.
  4. Recognize and reward employees: Recognize and reward employees whose ideas are implemented, to encourage continued participation and innovation.

By following these steps, you'll be able to effectively ask employees by mail for innovative ideas and foster a culture of innovation and employee engagement within your organization.