Automatically forward email in outlook 2010
To automatically forward emails in Outlook 2010, you can use the "Rules" feature. Here's how:
Step 1: Create a new rule
- Open Outlook 2010 and go to the "Home" tab in the ribbon.
- Click on the "Rules" button in the "Move" group.
- Select "Manage Rules & Alerts" from the dropdown menu.
- Click on "New Rule" to create a new rule.
Step 2: Choose the rule type
- In the "Rules and Alerts" window, select "Start from a blank rule" and click "Next".
- Choose "Check messages when they arrive" and click "Next".
Step 3: Specify the conditions
- In the "Rules and Alerts" window, select "with specific words in the subject" and enter the words you want to use as a trigger (e.g. "forward to").
- Click "Next".
Step 4: Specify the action
- In the "Rules and Alerts" window, select "forward it to people or distribution list" and enter the email address you want to forward the emails to.
- Click "Next".
Step 5: Specify any exceptions
- If you want to exclude certain emails from being forwarded, select "except if" and specify the conditions (e.g. "except if the sender is in my contacts").
- Click "Next".
Step 6: Name and save the rule
- Enter a name for the rule (e.g. "Automatically forward emails to [email address]").
- Click "Finish" to save the rule.
Tips and Variations
- You can also use the "Rules" feature to forward emails based on specific keywords in the body of the email, or to forward emails from specific senders or recipients.
- To forward emails to multiple recipients, separate their email addresses with semicolons (;).
- If you want to forward emails with attachments, make sure to select the "Include attachments" option in the "Forward it to people or distribution list" step.
- You can also use the "Rules" feature to forward emails to a specific folder or to delete them after forwarding.