Can you add attachments to a word mail merge

In Microsoft Word, you can add attachments to a mail merge document using a feature called "Mail Merge Attachments". This feature allows you to attach files to your mail merge documents based on the data in your mail merge database.

Here's how to add attachments to a Word mail merge:

Step 1: Set up your mail merge

• Open your Word document and go to the "Mailings" tab in the ribbon.
• Click on "Select Recipients" and choose your mail merge database.
• Click on "Finish & Merge" and select "Edit Individual Documents" to create a new document for each recipient.

Step 2: Add the attachment field

• In your Word document, place your cursor where you want the attachment to appear.
• Go to the "Insert" tab in the ribbon and click on "Quick Parts" > "Field".
• In the "Field names" box, select "Merge Field" and then choose "AttachFile" from the list.
• Click "OK" to insert the field.

Step 3: Specify the attachment

• In the "AttachFile" field, you'll need to specify the file name and path for each attachment. You can do this by using a formula or a lookup field in your mail merge database.
• For example, if you want to attach a file named "Invoice.pdf" for each recipient, you can use the following formula: =InvoiceFile
• If you want to attach a file based on a specific condition, you can use a lookup field. For example: =IF(RecipientType="Customer", "CustomerInvoice.pdf", "")

Step 4: Merge the documents

• Once you've added the attachment field and specified the attachment, you can merge the documents as usual.
• When you merge the documents, Word will replace the attachment field with the actual file attachment for each recipient.

Tips and limitations

• The attachment field can only be used in a Word document that is being used for a mail merge.
• The attachment field can only be used to attach files that are stored on your local computer or network.
• The attachment field cannot be used to attach files that are stored online or in a cloud storage service.
• The attachment field can only be used to attach files that are in a format that is supported by Word, such as PDF, DOCX, or XLSX.