Can you copy and mail a w2 to the irs

According to the IRS, you can't simply copy and mail a W-2 form to the IRS. Here's why:

  1. Accuracy: The IRS requires that W-2 forms be completed accurately and in a specific format to ensure that the information is correct and easily readable.
  2. Security: The IRS has strict security measures in place to protect taxpayer information. Copying and mailing a W-2 form could compromise the security of the information.
  3. Verification: The IRS uses specialized software to verify the accuracy and completeness of W-2 forms. A copied and mailed form may not pass this verification process.

Instead, employers are required to file W-2 forms electronically with the Social Security Administration (SSA) and the IRS. Here are the options:

  1. Electronic Filing: Employers can file W-2 forms electronically through the SSA's Business Services Online (BSO) system or the IRS's Electronic Filing System (EFS).
  2. Paper Filing: Employers can also file W-2 forms on paper, but they must be submitted to the SSA and the IRS separately. The SSA requires that paper W-2 forms be submitted by January 31st, while the IRS requires that they be submitted by February 28th (March 31st if filing electronically).

To ensure compliance with IRS regulations, employers should:

  1. Review the IRS's W-2 filing instructions and guidelines.
  2. Use approved software or services to prepare and submit W-2 forms.
  3. Verify that the W-2 forms are accurate and complete before submitting them.

Remember, it's essential to follow the IRS's guidelines and regulations to avoid penalties and ensure accurate reporting.