Can you email a word document with mail merge

Yes, you can email a Word document with mail merge using Microsoft Word and Outlook. Here's a step-by-step guide:

Prerequisites:

  1. You have Microsoft Word and Outlook installed on your computer.
  2. You have a list of contacts in Outlook or a CSV file with the data you want to merge.
  3. You have a Word document with a mail merge template.

Step 1: Prepare your mail merge template

  1. Open your Word document and go to the "Mailings" tab in the ribbon.
  2. Click on "Select Recipients" and choose "Use an existing list" or "Use a new list".
  3. If you choose "Use an existing list", select the contact list in Outlook or a CSV file.
  4. If you choose "Use a new list", create a new list by clicking on "Create a new list" and following the prompts.
  5. Design your mail merge template by inserting fields, such as names, addresses, and other information from your contact list.

Step 2: Merge your data

  1. Go back to the "Mailings" tab and click on "Finish & Merge".
  2. Choose "Edit Individual Documents" or "Send Email Messages" depending on your preference.
  3. If you choose "Edit Individual Documents", Word will create a new document for each contact in your list. You can then edit and save each document separately.
  4. If you choose "Send Email Messages", Word will create an email message for each contact in your list and attach the merged document to the email.

Step 3: Send the email

  1. If you chose "Send Email Messages", Word will open Outlook and create a new email message for each contact in your list.
  2. You can customize the email message by adding a subject, body, and attachments.
  3. Click on "Send" to send the email messages to your contacts.

Tips and Variations: