Company.com email log

A company.com email log can be a valuable tool for tracking and analyzing email activity within an organization. Here's a sample format for a company.com email log:

Email Log Template

Columns Explanation

1. Date: The date and time the email was sent or received.
2. From: The sender's email address.
3. To: The recipient's email address.
4. Subject: The subject line of the email.
5. Body: A brief summary of the email content.
6. Status: The status of the email, such as "Delivered", "Undelivered", or "Bounced".
7. IP Address: The IP address of the device that sent or received the email.
8. Device: The type of device used to send or receive the email (e.g., laptop, desktop, tablet, smartphone).

Benefits of an Email Log

1. Email tracking: Monitor email activity and track the status of sent emails.
2. Security: Identify potential security threats, such as spam or phishing attempts.
3. Compliance: Meet regulatory requirements by maintaining a record of all company emails.
4. Troubleshooting: Resolve email-related issues by analyzing email logs.
5. Analytics: Gain insights into email usage patterns and optimize email marketing campaigns.

Tips for Maintaining an Email Log

1. Set up email logging: Configure your email server or email client to log all emails.
2. Store logs securely: Store email logs in a secure location, such as a password-protected database or a cloud storage service.
3. Regularly back up logs: Regularly back up email logs to prevent data loss in case of a system failure or data corruption.
4. Analyze logs regularly: Regularly review email logs to identify trends, patterns, and potential issues.
5. Comply with regulations: Ensure that your email log complies with relevant regulations, such as GDPR, HIPAA, or PCI-DSS.