Create mail template in outlook
Here's a step-by-step guide to create a mail template in Outlook:
Method 1: Create a template from an existing email
- Open Outlook and compose a new email.
- Write the email as you normally would, including the subject, body, and any attachments you want to include.
- Once you've finished writing the email, click on the "File" menu and select "Save As" (or press Ctrl+S).
- In the "Save As" dialog box, select "Outlook Template" (.oft) as the file type.
- Choose a location to save the template, such as your desktop or a folder in your Outlook data file.
- Give the template a name and click "Save".
Method 2: Create a template from scratch
- Open Outlook and click on the "File" menu.
- Select "New" and then "Email Template" (or press Ctrl+Shift+E).
- In the "Email Template" dialog box, enter a name for your template and choose a location to save it.
- Click "Create" to create a new template.
- Write the email as you normally would, including the subject, body, and any attachments you want to include.
- Once you've finished writing the email, click on the "File" menu and select "Save As" (or press Ctrl+S).
- In the "Save As" dialog box, select "Outlook Template" (.oft) as the file type.
- Choose the same location you selected earlier and click "Save".
Using a template
To use a template, follow these steps:
- Open Outlook and click on the "New Email" button.
- In the "New Email" dialog box, click on the "Use a template" button.
- Browse to the location where you saved your template and select it.
- Click "Open" to open the template in a new email window.
- You can then modify the template as needed and send the email.
Tips and Variations
- You can also create a template from a reply or forward message by right-clicking on the message and selecting "Save As Template".
- To create a template with a specific format, such as a meeting invitation or a task request, you can use the "Meeting" or "Task" buttons in the "New Email" dialog box.
- You can also create a template with a specific theme or layout by using the "Design" tab in the "New Email" dialog box.
- To share a template with others, you can save it to a shared location or send it to them as an attachment.