Debit note email template

Here is a debit note email template that you can use as a starting point:

Subject: Debit Note for [Invoice Number/Transaction]

Dear [Customer Name],

Debit Note for [Invoice Number/Transaction]

We are writing to inform you that we have issued a debit note for [Invoice Number/Transaction] in the amount of [Debit Amount]. This debit note is a result of [briefly explain the reason for the debit, e.g. "overpayment" or "credit note reversal"].

Details of the Debit Note:

• Invoice Number: [Invoice Number]
• Date: [Date of Debit Note]
• Amount: [Debit Amount]
• Reason: [Briefly explain the reason for the debit]

Payment Instructions:

To settle this debit, please make payment in the amount of [Debit Amount] to our bank account as follows:

• Bank Name: [Bank Name]
• Account Number: [Account Number]
• Branch: [Branch]
• Swift Code: [Swift Code]

Payment Deadline:

Please make payment by [Payment Deadline] to avoid any late payment charges.

Contact Information:

If you have any questions or concerns regarding this debit note, please do not hesitate to contact us at [Your Email Address] or [Your Phone Number].

Thank you for your prompt attention to this matter.

Best regards,

[Your Name] [Your Company Name] [Your Contact Information]

Note:

• You can customize this template to fit your company's branding and style.
• Make sure to include all the necessary details, such as the invoice number, date, amount, and reason for the debit.
• You may also want to include a copy of the debit note as an attachment to the email.
• Be sure to proofread the email for accuracy and clarity before sending it to the customer.