Disciplinary action email example

Here is an example of a disciplinary action email:

Subject: Disciplinary Action: [Employee Name]

Dear [Employee Name],

I am writing to inform you that you have been subject to disciplinary action as a result of [specific behavior or incident]. This action is being taken in accordance with our company's policies and procedures, and is intended to address the unacceptable behavior and to ensure that our workplace remains a safe and respectful environment for all employees.

The specific issues that led to this disciplinary action are as follows:

As a result of this behavior, I am taking the following disciplinary action:

This disciplinary action is effective immediately, and you are expected to comply with all company policies and procedures going forward. Failure to do so may result in further disciplinary action, up to and including termination of employment.

I want to emphasize that this disciplinary action is not intended to be punitive, but rather to address the specific behavior that has caused concern. I am committed to supporting you in your role and helping you to succeed, and I am willing to work with you to address any issues that may have contributed to this behavior.

If you have any questions or concerns about this disciplinary action, please do not hesitate to reach out to me. I am available to discuss this matter further and to provide any necessary support.

Sincerely,

[Your Name] [Your Title] [Company Name]

Example of a disciplinary action email for a first offense:

Subject: Written Warning: [Employee Name]

Dear [Employee Name],

I am writing to inform you that you have been issued a written warning as a result of [specific behavior or incident]. This warning is being issued in accordance with our company's policies and procedures, and is intended to address the unacceptable behavior and to ensure that our workplace remains a safe and respectful environment for all employees.

The specific issue that led to this warning is as follows:

As a result of this behavior, I am issuing you a written warning, which is a formal notice that your behavior is unacceptable and that further disciplinary action may be taken if the behavior continues. This warning is effective immediately, and you are expected to comply with all company policies and procedures going forward.

I want to emphasize that this warning is not intended to be punitive, but rather to address the specific behavior that has caused concern. I am committed to supporting you in your role and helping you to succeed, and I am willing to work with you to address any issues that may have contributed to this behavior.

If you have any questions or concerns about this warning, please do not hesitate to reach out to me. I am available to discuss this matter further and to provide any necessary support.

Sincerely,

[Your Name] [Your Title] [Company Name]

Example of a disciplinary action email for a second offense:

Subject: Suspension: [Employee Name]

Dear [Employee Name],

I am writing to inform you that you have been suspended from work for [length of time] as a result of [specific behavior or incident]. This suspension is being issued in accordance with our company's policies and procedures, and is intended to address the unacceptable behavior and to ensure that our workplace remains a safe and respectful environment for all employees.

The specific issues that led to this suspension are as follows:

As a result of this behavior, I am suspending you from work for [length of time], during which time you will not be permitted to report to work or perform any duties. This suspension is effective immediately, and you are expected to comply with all company policies and procedures going forward.

I want to emphasize that this suspension is not intended to be punitive, but rather to address the specific behavior that has caused concern. I am committed to supporting you in your role and helping you to succeed, and I am willing to work with you to address any issues that may have contributed to this behavior.

If you have any questions or concerns about this suspension, please do not hesitate to reach out to me. I am available to discuss this matter further and to provide any necessary support.

Sincerely,

[Your Name] [Your Title] [Company Name]

Example of a disciplinary action email for a third offense:

Subject: Termination: [Employee Name]

Dear [Employee Name],

I am writing to inform you that your employment with [Company Name] has been terminated, effective [date of termination]. This termination is being issued in accordance with our company's policies and procedures, and is intended to address the unacceptable behavior and to ensure that our workplace remains a safe and respectful environment for all employees.

The specific issues that led to this termination are as follows:

As a result of this behavior, I have determined that it is in the best interest of the company to terminate your employment. This decision is not taken lightly, and I want to emphasize that it is not intended to be punitive, but rather to address the specific behavior that has caused concern.

I want to thank you for your service to [Company Name], and I wish you the best in your future endeavors.

Sincerely,

[Your Name] [Your Title] [Company Name]