Email edicate rules printable

Here are some email etiquette rules that you can print out and refer to:

Subject Line Etiquette

• Keep subject lines concise and descriptive
• Avoid using all capital letters or excessive punctuation
• Use relevant keywords to help recipients quickly identify the purpose of the email

Email Body Etiquette

• Use a clear and concise writing style
• Avoid using jargon or technical terms without explanation
• Use proper grammar, spelling, and punctuation
• Keep paragraphs short and to the point
• Use bullet points or numbered lists to break up large blocks of text

Addressing Recipients

• Use a formal greeting (e.g. "Dear [Name]") unless you have a prior relationship with the recipient
• Use the recipient's title (e.g. "Mr./Ms./Mrs./Dr.") unless you are certain they prefer a more informal greeting
• Use the recipient's name correctly (e.g. "John" instead of "John Smith")

Sign-Off Etiquette

• Use a professional sign-off (e.g. "Best regards", "Sincerely", "Thank you")
• Avoid using overly casual sign-offs (e.g. "Talk to you soon", "Take care")
• Include your full name and contact information (e.g. email address, phone number)

Attachments and Files

• Use descriptive file names and clear headings
• Avoid sending large files or attachments unless necessary
• Use a clear and concise description of the attachment in the email body

Timing and Frequency

• Avoid sending emails at odd hours or during holidays
• Avoid sending multiple emails in a row without a clear reason
• Use a reasonable frequency for follow-up emails (e.g. 1-2 days)

Tone and Language

• Use a professional tone and language
• Avoid using slang, jargon, or overly technical terms
• Avoid using aggressive or confrontational language
• Use a polite and respectful tone when expressing disagreement or criticism

Proofreading and Editing

• Always proofread and edit your email before sending
• Check for spelling, grammar, and punctuation errors
• Review the email for clarity and coherence

Additional Tips

• Use a clear and concise subject line and email body
• Avoid using too many emojis or excessive punctuation
• Use a professional email address and signature
• Keep emails concise and to the point

You can print out this list and refer to it whenever you need to send an email. Remember to always be professional, polite, and respectful in your email communication.