How do you mail merge from excel to email

Mailing merging from Excel to email involves using a combination of Excel formulas, VBA macros, and email clients to send personalized emails to a list of recipients. Here's a step-by-step guide to help you achieve this:

Method 1: Using Excel Formulas and VBA Macro

1. Prepare your data: In Excel, create a table with the following columns:

   • Email address
   • First name
   • Last name
   • Subject
   • Body (text or HTML)

2. Create a VBA macro: Open the Visual Basic Editor (VBE) by pressing Alt + F11 or navigating to Developer > Visual Basic in the ribbon. Create a new module by clicking Insert > Module and paste the following code:

   Sub SendEmails()
    Dim olApp As Object
    Dim olMail As Object
    Dim ws As Worksheet
    Dim lastRow As Long
    Dim i As Long
   
    Set ws = ThisWorkbook.Worksheets("YourSheetName")
    lastRow = ws.Cells(ws.Rows.Count, "A").End(xlUp).Row
   
    Set olApp = CreateObject("Outlook.Application")
    Set olMail = olApp.CreateItem(0)
   
    For i = 2 To lastRow
        With olMail
           .To = ws.Cells(i, "A").Value
           .Subject = ws.Cells(i, "C").Value
           .Body = ws.Cells(i, "D").Value
           .Send
        End With
    Next i
   
    Set olMail = Nothing
    Set olApp = Nothing
   End Sub

   Replace "YourSheetName" with the actual name of your Excel sheet.

3. Run the macro: Go back to your Excel sheet and press Alt + F8 to open the Macro dialog box. Select the SendEmails macro and click Run.

4. Configure your email settings: In the VBE, go to Tools > References and check the box next to Microsoft Outlook Object Library. This will allow your macro to interact with Outlook.

Method 2: Using Excel's Built-in Email Feature (Excel 2010 and later)

1. Prepare your data: In Excel, create a table with the following columns:
   • Email address
   • First name
   • Last name
   • Subject
   • Body (text or HTML)
2. Go to the "Mailings" tab: In the ribbon, click Mailings > Start Mail Merge > Email Messages.
3. Select your data range: In the "Select Recipients" dialog box, select the range of cells containing your email addresses.
4. Create a new email message: In the "Write & Insert Fields" dialog box, click New Email Message and enter the subject and body of your email.
5. Insert merge fields: Use the "Insert Merge Field" button to insert fields from your data range into the email body. For example, you can insert the first name and last name fields using [@First Name] and [@Last Name].
6. Preview and send: Click Preview to see how the email will look with the merged data. Then, click Send to send the emails.

Tips and Variations

• To send HTML emails, use the HTMLBody property in the VBA macro or the "Format Text" button in the "Write & Insert Fields" dialog box.
• To attach files to your emails, use the Attachments.Add method in the VBA macro or the "Attach File" button in the "Write & Insert Fields" dialog box.
• To use a different email client, such as Gmail or Yahoo, you may need to modify the VBA macro or use a third-party add-in.
• To send emails in batches, you can modify the VBA macro to use a loop and send a specified number of emails at a time.

Remember to test your email merge before sending it to a large number of recipients to ensure that it works as expected.