How do you mail merge labels from excel 2010

Mailing labels from Excel 2010! Here's a step-by-step guide to help you do it:

Prerequisites:

1. You have Excel 2010 installed on your computer.
2. You have a list of addresses in an Excel worksheet.
3. You have a printer that can print labels (e.g., a label printer or a regular printer with a label sheet).

Step 1: Prepare your data

1. Open your Excel worksheet containing the list of addresses.
2. Make sure the data is organized in a table format with columns for the following:
   • Name
   • Address
   • City
   • State
   • ZIP Code
   • Other columns as needed (e.g., phone number, email)
3. Ensure the data is in a format that can be easily read by the mail merge process. For example, use a consistent format for dates, phone numbers, and addresses.

Step 2: Set up the mail merge

1. Go to the "Mailings" tab in the ribbon.
2. Click on "Start Mail Merge" and select "Labels" from the drop-down menu.
3. Choose the label template you want to use from the "Label Options" dialog box. You can choose from various label sizes and templates.
4. Click "OK" to close the "Label Options" dialog box.

Step 3: Connect to the data source

1. In the "Mailings" tab, click on "Select Recipients" and then "Use an Existing List".
2. Browse to the Excel worksheet containing your address list and select it.
3. Click "OK" to connect to the data source.

Step 4: Design the label layout

1. In the "Mailings" tab, click on "Label Options" and then "Label Layout".
2. In the "Label Layout" dialog box, you can customize the layout of your labels, including the font, font size, and alignment.
3. Click "OK" to close the "Label Layout" dialog box.

Step 5: Merge the data

1. In the "Mailings" tab, click on "Merge to Print" to start the mail merge process.
2. Excel will create a new label for each record in your data source, using the information from the corresponding columns.
3. Review the labels to ensure they are correct and make any necessary adjustments.

Step 6: Print the labels

1. Once you're satisfied with the labels, click on "Print" to print them.
2. Choose your printer and label paper from the print dialog box.
3. Click "Print" to print the labels.

Tips and Variations:

• You can also use the "Mail Merge" feature to create envelopes, postcards, or other types of mailings.
• To save time, you can use the "Mail Merge" feature to create a batch of labels and then print them in batches.
• If you need to merge data from multiple worksheets or files, you can use the "Combine Files" feature in Excel to combine the data into a single worksheet.

That's it! With these steps, you should be able to mail merge labels from Excel 2010.