How do you use mail merge wizard step by step
The Mail Merge Wizard is a powerful tool in Microsoft Word that allows you to create personalized documents by combining a main document with a data source, such as a list of names and addresses. Here's a step-by-step guide on how to use the Mail Merge Wizard:
Step 1: Open the Mail Merge Wizard
- Open your Microsoft Word document.
- Click on the "Mailings" tab in the ribbon.
- Click on the "Start Mail Merge" button in the "Create" group.
- Select "Step-by-Step Mail Merge Wizard" from the drop-down menu.
Step 2: Choose the Document Type
- In the Mail Merge Wizard, select the type of document you want to create:
- Letters
- Envelopes
- Labels
- E-mail messages
- Directory
- Click "Next" to proceed.
Step 3: Select the Data Source
- Choose the data source you want to use for your mail merge:
- A list of names and addresses in a Word table
- An Excel spreadsheet
- An Access database
- A text file
- A SQL Server database
- Click "Browse" to select the data source file.
- Click "Next" to proceed.
Step 4: Select the Fields to Use
- In the "Select recipients" window, select the fields you want to use for your mail merge:
- First name
- Last name
- Address
- City
- State
- ZIP code
- E-mail address
- Click "OK" to proceed.
Step 5: Insert the Merge Fields
- Open your main document and place your cursor where you want to insert the merge fields.
- Click on the "Insert Merge Field" button in the "Write & Insert Fields" group.
- Select the field you want to insert from the drop-down menu.
- Click "Insert" to insert the merge field.
Step 6: Preview and Edit the Merge
- Click on the "Preview Results" button to see how your mail merge will look with the data inserted.
- Make any necessary edits to the merge fields or the main document.
- Click "Next" to proceed.
Step 7: Finish the Mail Merge
- Click on the "Finish & Merge" button to complete the mail merge.
- Select "Edit Individual Documents" to create a separate document for each recipient.
- Select "Send E-mail Messages" to send the mail merge as an e-mail message.
- Select "Print Documents" to print the mail merge.
That's it! With these steps, you should be able to use the Mail Merge Wizard to create personalized documents in Microsoft Word.