How mail dispatch details in tally erp 9

In Tally ERP 9, you can maintain mail dispatch details for your company by following these steps:

Step 1: Create a new voucher

• Go to Gateway of Tally > Vouchers > Create Voucher
• Select the voucher type as "Mail Dispatch" (or "Mail Receipt" if you are receiving mail)
• Enter the date, voucher no., and other relevant details

Step 2: Enter mail dispatch details

• In the voucher, go to the "Details" screen
• Click on "Mail Dispatch" button
• Enter the following details:
  • Mail Type: Select the type of mail (e.g., letter, parcel, etc.)
  • Mail No.: Enter the mail number or reference number
  • Date of Dispatch: Enter the date of dispatch
  • Dispatched To: Enter the name and address of the person or organization to whom the mail was dispatched
  • Weight: Enter the weight of the mail (if applicable)
  • Value: Enter the value of the mail (if applicable)

Step 3: Enter additional details (optional)

• You can also enter additional details such as:
  • Mail Contents: Enter a brief description of the contents of the mail
  • Special Instructions: Enter any special instructions or remarks related to the mail dispatch

Step 4: Save and confirm the voucher

• Once you have entered all the details, save the voucher and confirm it

Step 5: Print or export the voucher

• You can print or export the voucher as required. The voucher will contain all the details you entered, including the mail dispatch details.

Tips and Variations

• You can also create a separate ledger account for mail dispatch expenses and allocate the expenses to this account.
• If you are receiving mail, you can create a "Mail Receipt" voucher instead of a "Mail Dispatch" voucher.
• You can also use the "Mail Dispatch" feature to track and record mail sent to customers or suppliers, and use this information for accounting and inventory purposes.