How set toggle field codes in mail merge
In Microsoft Word, you can set toggle field codes in a mail merge using the following steps:
- Open your Word document and go to the "Mailings" tab in the ribbon.
- Click on the "Select Recipients" button and choose your recipient list.
- Click on the "Insert Merge Field" button and select the field you want to toggle (e.g. "Yes/No" or "True/False").
- In the "Insert Merge Field" dialog box, click on the "Format" button.
- In the "Format Merge Field" dialog box, click on the "Toggle" button.
- In the "Toggle" dialog box, select the toggle field code you want to use (e.g. "IF { MERGEFIELD YourField } = 1 THEN "Yes" ELSE "No" ENDIF").
- Click "OK" to close the "Toggle" dialog box.
- Click "OK" to close the "Format Merge Field" dialog box.
- The toggle field code will be inserted into your document.
Alternatively, you can also use the "Toggle" button in the "Mailings" tab to set toggle field codes. To do this:
- Open your Word document and go to the "Mailings" tab in the ribbon.
- Click on the "Toggle" button in the "Mailings" tab.
- In the "Toggle" dialog box, select the toggle field code you want to use (e.g. "IF { MERGEFIELD YourField } = 1 THEN "Yes" ELSE "No" ENDIF").
- Click "OK" to close the "Toggle" dialog box.
The toggle field code will be inserted into your document.
Here are some examples of toggle field codes you can use:
- IF { MERGEFIELD YourField } = 1 THEN "Yes" ELSE "No" ENDIF
- IF { MERGEFIELD YourField } = 0 THEN "No" ELSE "Yes" ENDIF
- IF { MERGEFIELD YourField } = "" THEN "Not Applicable" ELSE { MERGEFIELD YourField } ENDIF
You can customize these codes to fit your specific needs.
Note: The { MERGEFIELD YourField }
syntax is used to insert the value of the merge field into the document. Replace YourField
with the actual name of the merge field you want to use.