How to add to a recipient list in mail merge
In Microsoft Word, you can add recipients to a recipient list in a mail merge by following these steps:
Method 1: Using the "Select Recipients" dialog box
- Open your Word document and go to the "Mailings" tab in the ribbon.
- Click on "Select Recipients" in the "Start Mail Merge" group.
- Choose "Use an existing list" and select the recipient list file (e.g., a CSV, TXT, or XLS file).
- Click "Open" to import the list.
- The recipient list will be displayed in the "Select Recipients" dialog box.
- You can add new recipients by clicking on the "New" button and entering the recipient's information.
- Click "OK" to close the dialog box and return to your Word document.
Method 2: Using the "Recipient List" pane
- Open your Word document and go to the "Mailings" tab in the ribbon.
- Click on "Recipient List" in the "Start Mail Merge" group.
- The "Recipient List" pane will appear on the right side of the screen.
- Click on the "Add" button at the top of the pane.
- Enter the recipient's information, including name, email address, and any other fields you want to include.
- Click "OK" to add the new recipient to the list.
- Repeat the process to add additional recipients.
Method 3: Using the "Insert Merge Field" feature
- Open your Word document and go to the location where you want to insert the recipient's information.
- Type the merge field code (e.g.,
&"First Name"
for the first name field). - Click on the "Insert Merge Field" button in the "Mailings" tab.
- Select the recipient field you want to insert (e.g., "First Name").
- Click "OK" to insert the field code.
- Repeat the process to insert additional recipient fields.
Once you've added recipients to your list, you can use the "Mail Merge" feature to create a document with personalized information for each recipient.