How to add to a recipient list in mail merge

In Microsoft Word, you can add recipients to a recipient list in a mail merge by following these steps:

Method 1: Using the "Select Recipients" dialog box

  1. Open your Word document and go to the "Mailings" tab in the ribbon.
  2. Click on "Select Recipients" in the "Start Mail Merge" group.
  3. Choose "Use an existing list" and select the recipient list file (e.g., a CSV, TXT, or XLS file).
  4. Click "Open" to import the list.
  5. The recipient list will be displayed in the "Select Recipients" dialog box.
  6. You can add new recipients by clicking on the "New" button and entering the recipient's information.
  7. Click "OK" to close the dialog box and return to your Word document.

Method 2: Using the "Recipient List" pane

  1. Open your Word document and go to the "Mailings" tab in the ribbon.
  2. Click on "Recipient List" in the "Start Mail Merge" group.
  3. The "Recipient List" pane will appear on the right side of the screen.
  4. Click on the "Add" button at the top of the pane.
  5. Enter the recipient's information, including name, email address, and any other fields you want to include.
  6. Click "OK" to add the new recipient to the list.
  7. Repeat the process to add additional recipients.

Method 3: Using the "Insert Merge Field" feature

  1. Open your Word document and go to the location where you want to insert the recipient's information.
  2. Type the merge field code (e.g., &"First Name" for the first name field).
  3. Click on the "Insert Merge Field" button in the "Mailings" tab.
  4. Select the recipient field you want to insert (e.g., "First Name").
  5. Click "OK" to insert the field code.
  6. Repeat the process to insert additional recipient fields.

Once you've added recipients to your list, you can use the "Mail Merge" feature to create a document with personalized information for each recipient.