How to ask for experience letter through mail to hr

Here's a sample format you can use to ask for an experience letter through mail to the HR department:

Subject: Request for Experience Letter

[Your Name] [Your Address] [City, State, Pincode] [Date]

[HR Department Name] [Company Name] [Company Address] [City, State, Pincode]

Dear [HR Representative's Name],

I hope this letter finds you well. I am writing to request an experience letter from [Company Name] to confirm my employment with the company from [Date of Joining] to [Date of Leaving].

As you are aware, I worked as [Your Designation] at [Company Name] during my tenure from [Date of Joining] to [Date of Leaving]. I am in need of this experience letter to [State the purpose of the letter, e.g., for further education, job application, etc.].

The details of my employment with the company are as follows:

I would appreciate it if you could provide me with a letter on the company's letterhead, stating my employment details and confirming my experience with the company. Please ensure that the letter is signed by the authorized personnel and includes the company's seal or stamp.

If there is any additional information required from me, please let me know. I can be reached at [Your Email ID] or [Your Phone Number] if you need to contact me.

Thank you for your prompt attention to this matter. I look forward to receiving the experience letter at your earliest convenience.

Sincerely,

[Your Signature] [Your Name]

Enclosures: None (if you are not attaching any documents)

Tips:

  1. Make sure to include all the necessary details, such as your designation, tenure, and job responsibilities.
  2. Be polite and professional in your tone.
  3. Proofread your letter for any errors or typos before sending it.
  4. Keep a copy of the letter for your records.
  5. If you are sending the letter by post, ensure that you use a trackable mail service to confirm delivery.

Remember to customize the letter according to your specific needs and circumstances. Good luck!