How to cc mail merge

CC (Carbon Copy) mail merge is a feature in Microsoft Word that allows you to send a single document to multiple recipients, with each recipient receiving a personalized copy of the document. Here's a step-by-step guide on how to do a CC mail merge:

Prerequisites:

1. Microsoft Word 2010 or later version
2. A list of recipients (e.g., names, email addresses, and other relevant information)
3. A document with merge fields (e.g., placeholders for names, addresses, etc.)

Step 1: Prepare your document

1. Open your document in Microsoft Word.
2. Identify the merge fields in your document. These are the placeholders where you want to insert the recipient's information.
3. Make sure the merge fields are formatted as "Merge Field" (e.g., <<First Name>>, <<Last Name>>, etc.).

Step 2: Create a data source

1. Create a new document or open an existing one.
2. Go to the "Mailings" tab in the ribbon.
3. Click on "Select Recipients" and then "Use an Existing List".
4. Choose the file that contains your list of recipients (e.g., a CSV file, an Excel spreadsheet, etc.).
5. Click "Open" to import the data source.

Step 3: Set up the mail merge

1. Go back to your original document.
2. Go to the "Mailings" tab in the ribbon.
3. Click on "Finish & Merge" and then "Step-by-Step Mail Merge Wizard".
4. Select "Create a new document" and click "Next".
5. Choose the data source you created in Step 2 and click "Next".
6. Select the recipients you want to send the document to and click "Next".
7. Choose the document layout and click "Next".
8. Review the merge fields and click "Finish".

Step 4: Run the mail merge

1. Click on "Finish & Merge" and then "Send Email".
2. Enter the email addresses of the recipients you want to send the document to.
3. Choose the email client you want to use (e.g., Outlook, Gmail, etc.).
4. Click "Send" to send the documents to the recipients.

Tips and Variations:

• To send a CC copy to multiple recipients, select the "CC" option in the "Send Email" dialog box.
• To send a BCC (Blind Carbon Copy) copy, select the "BCC" option.
• You can also use the "Mail Merge" feature to send documents to recipients via fax or print them to a printer.
• Make sure to test your mail merge before sending it to a large number of recipients to ensure that it works correctly.

By following these steps, you can easily perform a CC mail merge in Microsoft Word and send personalized documents to multiple recipients.